Medical Coding and Billing Services

Fast, Efficient and Accurate

Reduce denials and get paid quickly

Faster claim settlement at reduced costs

Between scheduling a visit and receiving payments for care provided, a lot goes on. Medical coding and billing is one such thing. Medical coding, at its most basic is transforming descriptions of medical diagnoses and procedures into industry-standard codes. Medical billing is submitting claims to insurance companies for reimbursements. It sounds simple enough, but can get complex. Maintaining accuracy and compliance in both of these areas is crucial to avoid claims denials. We at Scribe4Me provide high quality medical coding and billing services to help achieve compliance, prevent denials and stay financially protected. Partner with us and we will help you maximize your revenue and improve your bottom line.

Scribe4Me’s Medical Coding and Billing Process

Client requirement analysis

We believe that determining the exact requirements helps improve client satisfaction through a better coding and billing experience. That is why, we gather client requirements including the specialties covered, desired turnaround times, types of files and formats required and the reports to be generated on a regular basis.

Receive, download and allocate

We receive scanned copies of patient charts and related clinical information from our clients through our secure FTP site. Our coding team then downloads these files and allocates them to the respective coders for review.


Our coders review the patient charts to ensure that adequate details about treatments and diagnoses are included. During this stage of the coding process, our coders will analyze and interpret data from a wide range of sources such as, clinical notes, laboratory results, and radiology reports, in order to identify all services and procedures provided during the patient encounter.


As a next step our medical coders will connect with healthcare providers to discuss any missing details or inconsistencies. This helps to clarify any aspects of the clinical notes and patient records that are unclear in order to ensure accurate coding.


Using a standardized coding system, such as ICD-10 or CPT, our experienced coders assign codes to the diagnoses, procedures, and services provided during the patient encounter. They also make sure that the codes assigned are accurate and in accordance with coding guidelines and policies.

Quality check

We perform a multi-level quality check to spot and eliminate errors and improve specificity. Our QA team double-checks the quality of the coded charts to ensure that the assigned codes accurately reflect the services provided and comply with all coding regulations and guidelines.

Create bill

Once the coded charts are quality checked, our medical billing team creates claims while adhering to rules that are specific to payers and locations.

Audit claims

All claims are put through a rigorous, multilevel quality check process. Claims audit ensures completeness and accuracy of information, compliance with the latest industry standards and that the right diagnosis and procedure codes have been assigned.

Transmit and submit claims

The claims are sent to the transmission department along with all necessary information and supporting documents for a final check. The claims are then printed and sent out to the respective insurance providers for final settlement.

Service Highlights

  • AAPC certified coders and billers with specialty-specific knowledge maintain a higher degree of accuracy to ensure clean claims and quick reimbursements
  • Access to latest and advanced tools to ensure accurate medical coding and billing
  • Flexibility to scale up or down as per your coding and billing requirements
  • HIPAA – compliant process assures the confidentiality of your patients’ charts
  • Access to a team of skilled coders and billers with in-depth knowledge of payer policies and guidelines
  • Slashes the backlog of medical-coding related denials with ease and speed
  • A cost-effective approach to hiring and maintaining an in-house team of coders and billers
  • Improved coding/billing accuracy and compliance reduces rework brought on by claim denials and improves first pass yield

IT Staffing Services

Looking for a strategic IT management to give you that competitive edge? Are operational downtimes and IT maintenance issues pulling your focus away from patient care? Not to worry. Scribe4Me’s dedicated IT support staff can help maintain and monitor your IT infrastructure and software 24/7. Our top class IT support means you’ll enjoy much ‘up-time’, better security, and compliance.

Front Office Staffing

Is your front office staff juggling a heavy clerical workload? Are you finding it difficult to retain your front office staff? Need help keeping up with high call volumes? Struggling to find competent and reliable local front office staff for your clinic? It’s time to stop worrying about managing a physical front office staff and hire Scribe4Me’s virtual front office staff to step up your front desk operations.


Do you lack the resources, staff, or expertise to manage the credentialing process effectively? Are you finding it difficult to comply with changing regulations? Is lack of expertise delaying credentialing process? Does dealing with time-consuming, massive paperwork rob you of the valuable time meant for patient care? The credentialing process can be challenging. With Scribe4Me’s credentialing experts it doesn’t have to be that way.

Medical Coding and Billing Services

Are you short of certified medical coders and billers? Does doing medical coding in-house takes time and resources away from other core activities? Do you find it difficult to keep your staff up-to-date on the latest coding skills and requirements? Do not worry. Outsource your medical coding and billing services to Scribe4Me. With experts at work you have better control over your process and the money involved.

Virtual Office Staffing

Find it challenging to manage office-related tasks while also providing quality patient care? Do handling time-consuming day-to-day tasks strip you of the opportunity to grow your practice? Looking for an extra pair of hands to ease your workload? Outsourcing to Scribe4Me’s virtual office staffing can lighten your workload and get you back on track. Hire our virtual office staff - Ease the stress on yourself and your in-house team.

Finance & Accounting Staffing

Are you finding it difficult to manage your financial systems while providing care? Feel overwhelmed by the numbers, receipts, invoices, and spreadsheets? Do you lack the accounting expertise required to manage your finances effectively? Are you facing declining reimbursements and rising costs? Well, it’s time to look at outsourcing. Scribe4Me’s finance & accounting staffing services are designed to reduce costs and gain scale and expertise.

Medical Practice Auditing

Struggling to figure out areas that your practice needs to improve? Are you on the lookout for highly skilled and experienced medical practice auditors to cater to all of your needs? Looking to optimize revenue, mitigate risk, or save time and money? Our expert auditors can help you. Stay compliant and financially successful with Scribe4Me audit services. It’s time to get the peace of mind you need to focus on providing quality care to patients.

Digital Marketing Staffing

Are you struggling to get your practice’s name out there? Do you lack the resources or the expertise to stay competitive in today’s digital world? Are you short on time to focus on your marketing strategy to get the attention of potential patients? Do not worry. It’s time to outsource your medical marketing needs. Scribe4Me’s digital marketing services can help you with brand positioning and accelerated practice growth.

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